Enrolment Policy

For First Year Applicants

The following procedure applies:

  • An Application Form is available in the school office
  • The form should be fully completed and returned to the office. The date of application will be recorded and the application placed on a priority list.
  • The school will inform parents/guardians if a place has been secured as soon as practicable.
  • Completed Application forms should be submitted to the School Office by March 31st to facilitate school planning for the following year.
  • An Open Day will be held during the first term each year to enable prospective pupils to familiarise themselves with the school.
  • An Open Evening will be held for prospective parents and prospective pupils during the week after the Open Day
  • The Principal will advertise these events in the local communication media
  • Representatives of the school will visit primary schools in the local area to inform the pupils there about the school
  • An Enrolment Test will be held in May each year for prospective pupils, to enable their competence in numeracy and literacy to be assessed.
  • Essential information concerning uniform, necessary equipment, subject choice etc will be provided on the day of the Enrolment Test.
  • Applications for entry into First Year will be taken up to the beginning of the school year subject to available space. Late applicants will be asked to undergo the tests mentioned above.
  • Education Passports from Primary Schools will be applied for when enrolments have been completed in September.

Application for Entry to Other Years at Second Level/Transfers

Applications for entry to other years may be made directly to the School Principal.  Only in exceptional circumstances will applications be considered after the start of the school year.

These applications will be considered under the following criteria:

  • Receipt of satisfactory report from the Principal of the Applicant’s most recent schools.
  • Receipt of satisfactory report from Education Welfare Officer
  • Available space in classes.
  • Ability of the pupil to meet the academic targets of the class groups to which s/he applies.
  • Adequate resources in the City Vocational School to support the pupil.
  • Residence in the immediate school community.

While it was appreciated that in certain exceptional circumstances, transfers are unavoidable (e.g. a change of residence or a family moving into the area), as a matter of general policy, transfers into the school are discouraged in the overall interests of the continuity of the students education.

An application to transfer is defined as one from a student who has previously enrolled in another school in or outside the catchment area, or from a student who makes application after the commencement of the autumn school term.  It is not the policy of the Board of Management to accept transfer applications from students already enrolled in local post-primary schools, except in exceptional circumstances.  Where the Board is satisfied that such exceptional circumstances do exist, the following considerations and procedures will apply:

  • Reasons for transfer should be clearly stated.
  • This school/college also reserves the right to request a confidential reference from the authorities in previous schools
  • The Board of Management reserves the right to refuse an application in exceptional circumstances, which might include –

(i) an established prior record of poor behaviour.

Provision of Key Information by Parents

Certain information will be required when children are being enrolled. A specific enrolment application form is provided for this purpose.  Such information will include:

  • Pupil’s name, age and address
  • Names and addresses of pupil’s parents/guardians
  • Contact telephone numbers
  • Contact telephone numbers in case of emergency
  • Details of any medical condition(s) of which the school should be aware
  • Other family members in the City Vocational School
  • Previous schools attended, if any, and reasons for transfer, if applicable
  • Any other relevant information (including any such further information as may be prescribed under the Education Welfare (2000) Act.

Decision Making on Enrolments

Decisions in relation to applications for enrolment are made by the Board of Management in accordance with school policy.  The Board will notify parents of their decision as soon as practicable.  As a general principle and insofar as practicable having regard to the school’s enrolment policy, children will be enrolled on application, provided that there is space available.

The Board will have regard for relevant Department of Education and Science guidelines in relation to class size and staffing provisions and/or any other relevant requirements concerning accommodation, including physical space and health, safety and welfare of children.

Should applications for enrolment for First Year exceed or be expected to exceed the number of places available, the following decision making process will apply.  The Board will exercise its discretion in the application of criteria which will include the following:

  • First come, first served
  • The specific provision for children of ethnic minorities including travellers, refugees, asylum seekers etc.
  • Catchment area

Enrolment of Children with Special Needs

In relation to applications for the enrolment of children with special needs, the Board of Management will request a copy of the child’s medical and/or psychological report or, where such a report is not available, will request that the child be assessed immediately.  The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his/her disability or special needs and to profile the support services required.

Following receipt of the report, the Board will assess how the school can meet the needs specified in the report.  Where the Board deems that further resources are required, it will, prior to enrolment, request Kilkenny & Carlow ETB to make representations to the Department of Education and Science to provide the resources required to meet the needs of the child as outlined in the psychological and/or medical report.

These resources may include for example, access to or the provision of any or a combination of the following: resource hours for special needs, special needs assistant, specialised equipment or furniture, transport services or other.


It is important to note that Kilkenny City Vocational School reserves the right not to enroll new students after 30th September in any school year and will only be accepted if students are becoming new residents in the catchment area.

Students transferring from other Second Level schools must produce all school reports

  • School reports from previous school/s
  • Details of attendance,
  • Behaviour records
  • Subject Choice
  • Reference from previous school/s
  • Application form
  • Any other relevant information 

Note: Kilkenny City Vocational School allocates students to classes based on their subject preference.  If the number of students requesting a subject exceeds the number of places available, then a waiting list will be put in place.  Students transferring to KCVS must join the end of this list and will not be offered a place in the school until their position on the list is reached.

Students enrolling in second level in years other than 1st year:

  • All school policies to apply
  • A progress report will be sent to parents/guardians approximately four weeks after commencing at Kilkenny City Vocational School. A meeting with parents/guardians will take place if necessary.
  • Each student will be mentioned at the weekly management meeting to monitor progress, mixing with others, behaviour etc.

Students enrolling in the ASD Facility:

A recent recommendation for a place from an educational psychologist is required.  A complete enrolment form and accompanying psychological reports are submitted to the school. This documentation is forwarded to the Special Education Needs Officer who will decide if the ASD Unit is an appropriate placement for the student. The school then allocates places according to the enrolment policy. The facility is designed to support Students with a diagnosis of Autism who are functioning at a level that allows them to be integrated into mainstream classes for some subjects.

Suspension and Expulsion

Suspension and Expulsion of students are dealt with in the school’s Code of Behaviour


Parents/Guardians/Students that are over eighteen have a right to appeal against a decision of refusal to enroll in line with Circular Letter M48/01 – Appeals Procedures Under Section 29 of The Education Act 1998.